Your data room software is unique https://www.yourdataroom.org/ma due diligence software that gives structure, organisation and ease of use to a complicated and protracted process. In M&As and tenders, capital raisings, as in other corporate events, a large number of documents must be reviewed to make an informed decision. It can be time-consuming to go through all this information and it can be prone to mistakes.

There are many tools that can improve the process of reviewing efficient. One of the most beneficial features is a robust Q&A feature that allows you to add comments, questions and answers in real-time to all documents within the data room. There is also a range of security options such as fence view, screen locking and encryption. These will help in preventing unauthorised access and lower the chance of cyberattacks or security breaches that may occur after sensitive data leaves the firewall of your business.

Granular permission settings are yet another important feature. They can be applied to roles, folders and documents. You might want to limit access to or download of spreadsheets to specific users and allow them to make notes.

If you require more advanced features, look for a provider that has customized security controls. iDeals, for example, allows you to create a custom watermark on documents and to set multiple permissions including ‘view only modes, fence views, screen-blocking, remote wipe, and up to eight levels document access control. It also supports multiple languages and has redaction built-in.