Board management software is a software tool that allows directors’ boards as well as their administrative support staff to help with the preparation of meetings, distribution of documents and communication regarding key issues. They are paperless and users can connect and collaborate remotely via an internet browser or mobile application. The most effective systems come with features that let you record and manage meetings, create agendas, share documents and collaborate on them in real-time. They also allow for the recording of meeting minutes and keeping track of document versions, and monitoring compliance with specific legal requirements or regulations based on the industry.

The choice of a reliable board portal should be based on a thorough evaluation of requirements across the entire board’s cycle, including the chair and board members and the CEO as well as managers. The decision is often motivated by one https://boardroomspace.info/top-4-collaboration-tools-for-business-and-teams/ or two major pain points such as security efficiency, cost reduction and security however, a thorough assessment must be carried out to ensure that the net benefits outweigh the costs.

A good board management system should have the following key features:

Secure data storage – Many providers provide cloud-based or physical services with secure encryption. The former offers higher standards and also certified physical security. It should be possible to save the entire documentation for a conference, not just emails and PDFs. The software should be able to provide good practices like the introduction of important discussions and decision-making early on in the agenda, and also include health and security topics.