Prior to the pandemic, a number of boards were planning to go virtual. This means it’s more crucial to communicate effectively when you’re not face-to-face. Some of the methods that work in face-to-face meetings may not be applicable to virtual communication. However just a few small changes can make a huge difference.

Create an appointment timetable to communicate via video calls or emails. The schedule will keep members from becoming behind in communications and will ensure that they check their emails frequently, regardless of whether or not it is a meeting day.

Utilize video conferencing and screen sharing to give your board members the complete experience of in-person collaboration. These tools allow for visual and audible communication, which is essential to build trust within your team.

Be sure to designate one person to keep notes during your virtual meetings. The person who is chosen is required to keep track of the motions in full with the information about who made the motion and how it was followed by a second, and what the outcome of the vote was.

Your virtual friends will feel more connected when you utilize a whiteboard that supports real-time marking. One of the most popular choices is Freehand that allows users to draw on a whiteboard with markers and includes an option for group chat. However, it doesn’t include the ability to share documents or files which means you’ll need another app for visual, audio, or text virtual board communication messages outside of your whiteboard. Another option is Mural which is a whiteboard tool with advanced features that are well-suited for teams of all sizes and which integrates with other apps to provide additional functionality.